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Need a Certificate of Employment (COE) for a job, loan, or visa? We've got you covered with this simple guide on how to get it and answers to your common questions.
Published March 26
A Certificate of Employment (COE) is an essential document that proves your employment history. It is commonly required for job applications, loan applications, or visa processing. If you need to request one, here’s a step-by-step guide based on best practices in the Philippines.
A Certificate of Employment is an official document issued by an employer that confirms your tenure, job position, and sometimes salary details. While it is not a requirement under Philippine labor laws, the Labor Code (Article 283) states that employees can request it upon separation from a company. Some employers also provide COEs for current employees upon request.
You can request a COE if you are:
✔ A former employee needing proof of past employment
✔ A current employee requiring documentation for loans, visas, or other personal matters
Employers are generally obligated to issue the COE within a reasonable time.
Getting a Certificate of Employment is simple! Here’s how you can easily request one in the Philippines for your personal or professional needs.
Each company may have different procedures for requesting a COE. Some require a formal letter, while others allow requests via HR portals or email. Check with your HR department for specific guidelines.
If your company requires a formal request, include the following details:
Any additional details required (e.g., salary, job responsibilities)
You can typically submit your request through:
✔ Email – Many companies accept COE requests via HR or admin email
✔ HR Portal – Some businesses have online platforms for COE requests
✔ Walk-in – You may visit your HR department to request it in person
If you do not receive your COE within the expected timeframe (usually within 3–7 business days), follow up with HR. If there are delays, politely ask for an update on its status.
Once you receive your COE, check that all the information is correct. If there are any discrepancies, request corrections immediately.
No, employers are required to issue a COE upon request unless you have pending legal cases or obligations with the company.
It depends on company policies, but most employers provide it within a few business days.
Generally, COEs are free, but some companies may charge for multiple copies or special requests.
Yes, a COE can serve as proof of income if it includes salary details, which is often required for loan applications or visa processing.
If you notice any discrepancies in your Certificate of Employment—whether it’s the dates, job title, or salary information—make sure to bring it up with HR immediately. It’s easier to get it corrected sooner rather than later, especially if you’re on a tight deadline for a job or loan application. Always double-check the details before accepting it!
Requesting a Certificate of Employment in the Philippines is simple as long as you follow your company's policies. Whether you need that certificate of employment for career or personal needs, preparing a proper request and following up when necessary can ensure a smooth process.
Want to know about other proof of incomes? Or how about a list of valid IDs in the Philippines? Check it all out here!
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